Adding a Sharing Rule for the Recruit Noticeboard

Recruit Noticeboard Images embedded in Rich Text fields require a sharing rule to enable display on the Candidate and Agency portals.

To add a Sharing Rule for the Recruit Noticeboard:

  1. Open the Sharing Settings page:

    • In Salesforce Lightning Experience go to Setup > Security > Sharing Settings
    • In Salesforce Classic go to Setup > Administration Setup > Security Controls > Sharing Settings
  2. In the Manage sharing settings for: search box towards the top of the page select Recruit Notice to find the Related List for Recruit Notice Sharing Rules
  3. In the Related List select New.
  4. Complete the fields as follows:

    Field

    What to enter

    Label

    A name for the Sharing Rule

    Rule Name

    Automatically created from the Label. The unique API name used for the Sharing Rule.

    Description

    A brief description of the Sharing Rule. The description is displayed on the edit page for the Sharing Rule.

    Rule Type

    Select Guest user access, based on criteria.

    Criteria

    Field: select Recruit Notice Name

    Operator: select not equal to

    Value: leave blank.

    Leaving Value blank grants access to all Recruit Notice records where the Name is not blank, equivalent to all records because Name is a mandatory field.

    Share with

    Select the Guest User assigned to the portal site.

    Access Level

    Select Read Only.

  5. Select Save.

    Sage People displays an advice message:

    The recalculation of sharing access will continue in the background. You'll receive an email notification upon completion. Do you want to continue?

  6. Select OK.

A Processing complete notification email is typically sent by Salesforce to the user initiating the Sharing Rule within a few minutes.